Registration

Due to the financial commitments Expo management has made prior to the actual Expo event, please be advised the NH Farm, Forest & Garden Expo will remain open throughout the duration of show hours subject to acts of God, casualty, war, government regulation, civil disorder, terrorism, disaster, strikes or any other cause of emergency beyond Expo management’s control, making it totally inadvisable, illegal or which materially affects the ability of Expo management to execute the Expo. In the case of severe weather, the Expo will remain open unless the governor of the state of New Hampshire (or designee) has declared a State of Emergency for the state. Exhibitors are encouraged to use discretion about your organization’s participation in the Expo. No exhibitor refunds will be provided.

Heavy equipment will be allowed to unload on Thursday, February 13, 2020, from 9AM to 1PM In order to facilitate the safe and efficient unloading of heavy equipment only, a time will be assigned for unloading. If you are unable to do this, please contact NH FFGE staff at education@nhfarmandforestexpo.org. We will provide an Unloading Request Form close to the event, but please note heavy equipment is unloaded at the loading dock on Pleasant Street only! The DoubleTree Hotel Loading Dock is located on Pleasant Street, located off of either Canal Street or Elm Street. Unloading for set up or loading for breakdown is not permitted using the double doors leading out of the Main Exhibition Area to the front of the hotel. Misuse of this exit for anything other than the personal entrance or exit will put your future participation at the Expo at risk. Exhibits not involving heavy equipment are asked to unload on Thursday, February 13, 2020 from 2PM to 6PM. We ask for your cooperation in refraining from coming in before 2PM due to the large volume of heavy equipment being unloaded and parked. The loading dock will also be open from 7:00AM to 8:30AM on Friday, February 14, 2020. Safety is our top priority! Smaller exhibits are to be loaded/unloaded via the parking garage entrance. Please do not block the access ways in the parking garage with exhibits that should be unloaded via the loading dock. Please note: All exhibitors must be set-up by 8:30AM Friday, February 14, 2020. Any exhibitor not set up by 8:30AM will not be allowed on the Expo floor for Friday’s show, but may return for Saturday, February 15, 2020 but must be set up by 8:30AM. Lastly, all storage for materials used in your booth needs to be located within your booth, like under a table or within your exhibit somehow, guest room, or car.  Nothing can be tucked behind your booth or to the sides of your booth.  Rules have been tightened at the hotel so we will remind you about this many times before the show.  Anyone who doesn't follow this rule might get fined and it will be your responsibility to pay that fine, not the Expo.  We don't want to see that happen so please follow the rules!  Thank you in advance for your cooperation!

Breakdown starts Saturday, February 15th after 4PM. If you breakdown early, you could be charged a $25 fee or not asked back to the 2021 Expo. The only exception would be live animals. In order to keep their stress level down, animals will be allowed to leave the exhibit floor 30 minutes early.

The sale of food is not allowed unless it is pre-packaged, labeled and prepared in a state licensed kitchen. These are the rules of the Manchester Health Department. No concession items except charitable efforts. Giveaway samples are allowed. Plastic gloves are recommended. The DoubleTree Hotel facilities must not be used for any storage or preparation of food items at the NH Farm, Forest & Garden Expo. If you are planning to give away food samples, or sell packaged food items you must have paperwork on file with the Manchester Health Department. Manchester Health Department paperwork will be sent to you in late December 2019. Please note: All food exhibitors must display or sample NH-made food products, or products are made mostly from NH ingredients. A copy of your Department of Health certification and a copy of your most recent facility health inspection form (required by the Manchester Department of Health). Please be aware the Manchester Department of Health will be onsite during the Expo. If your certification and health inspection form is not received by the Manchester Department of Health by Expo Management by Friday, January 17, 2020, your organization’s ability to exhibit at the 2020 NH Farm, Forest & Garden Expo will be revoked with no refund of booth fees.

We require that a Certificate of Insurance be provided. The policy must be a $1 Million Dollar General Liability policy issued by a company authorized to do business in New Hampshire. This is a simple (one page) document which is issued as a matter of information only from your general liability insurance policy. You should be able to obtain one at no extra cost to you from your insurance company. This Certificate of Insurance must contain the NH Farm, Forest & Garden Expo dates of February 13 - February 16, 2020, and list the NH Farm, Forest & Garden Expo as Additional Insured. This form must be received by Friday, January 24, 2020. If not received, your organization will not be allowed access to the Expo floor. If your organization is self-insured, please provide a statement on your organization’s letterhead stating your insurance status, signed by an official at your organization. Insurance certifications or statements of self-insurance may be e-mailed to education@nhfarmandforestexpo.org.

• The ground cable of any exhibited vehicle’s battery must be removed, not just disconnected. • Gas tanks must be a minimum of 1/8 full or maximum of 3/4 full. • Gas cap must be capped, locked, then taped. • No fueling in the function room or where there are crowds of people, (i.e. in the back lot, when used as an area to display a car.) • Vehicles cannot be moved when the public is in the room. • No storage behind booth.

All booths must be staffed during the hours that the Expo is open to the public. Strict enforcement of booth staffing for the duration of the show will be observed. Also, under no circumstances shall an exhibit be broken down and packed up prior to the close of the show at 6PM on Saturday, February 15, 2020. Any exhibitor who does will jeopardize their participation in future NH Farm, Forest & Garden Expositions. Granite State Ambassadors will be available to give you a break should you need to step away from your booth and you do not have the staffing to cover in your absence. The Ambassadors wear green shirts and are usually found at the entrance to the show floor. Please do not ask them to be responsible for sales, as their function at the Expo is to solely lend support to Expo Management and customer interaction.

If at any time during the show, the Board of Directors deems a selling item inappropriate for the NH Farm, Forest & Garden Expo, they will immediately stop the selling of the item and have the exhibitor remove it from the show. Therefore, if you are uncertain as to the acceptance of a selling item, call our office at (603) 397-0505. Remember, your mode of selling is your responsibility. The safety of your cash box is also your responsibility. While the main focus of the Expo will always remain educational, the Farm, Forest & Garden Board of Directors do allow direct sales of strictly agricultural and forestry-related items. There is to be absolutely NO raffling or selling of live animals during the trade show and that any raffles must be approved in advance by the Exposition Manager following State of NH RSA’s.

"The heart of New Hampshire is rooted in agriculture." Incorporate this theme within your booth and you might have a chance for a free booth in 2021!

In the next couple of days, you will receive a confirmation email with an invoice. You will be able to pay via check or credit card. If you should have any questions or comments, please don't hesitate to contact Amanda at education@nhfarmandforestexpo.org. Thank you!