2019 NH Farm & Forest Expo Exhibitor Registration - NOT OPEN AT THIS TIME
PLEASE DO NOT COMPLETE THIS FORM - WE ARE NOT ACCEPTING REGISTRATIONS AT THIS TIME. PLEASE EMAIL EDUCATION@NHFARMANDFORESTEXPO.ORG TO BE ADDED TO THE EMAIL NOTIFICATION LIST. THANK YOU FOR YOUR PATIENCE! - NHFFE We invite Commercial Exhibits, which advertise and promote equipment, supplies, and services generally used by and appropriate to New Hampshire agriculture and forestry and are generally associated with farming and forestry in the state. Distributor exhibits will not be admitted to the 2018 NH Farm & Forest Expo Trade Show, but distributors may work with dealers and assist in assembling and staffing a commercial exhibit. The intent of this is to ensure potential customers are in direct contact with the individuals and firms with whom they will be dealing in the event they wish to purchase a particular piece of equipment. It is also intended to prevent redundant displays of the same brand of equipment by both a distributor and one or more dealers. Exhibitors with the same brands of equipment from different trade areas are encouraged to combine in order to make a more complete and interesting display. Equipment, supplies, and services advertised in exhibits must be suited for use by part-time and full-time farmers and woods operators. The Exposition Board of Directors is not interested in exhibits which primarily feature items used by the homeowner, such as lawn mowers, wood stoves, hand tools and the like. However, we do see a need for equipment scaled to production on smaller farms with ten acres of land or less. Preference is given in allocating booth space to New Hampshire firms dealing extensively with New Hampshire agriculture and/or forestry. Second preference will be to out-of-state firms with firm business commitments within the state. Third preference will be to firms which offer new products or services which will likely be of interest and potential value to New Hampshire farm and forestry people. General Booth Information The Expo encourages exhibits that foster interaction and education. Each booth shall be 10 feet wide and 8 feet deep. The Expo furnishes a basic booth consisting of a draped back and side walls. Our convention services company will have booth furnishings and a booth sign available at the exhibitor’s expense and an e-mail will be sent to you by them regarding these rentals. Exhibitors are encouraged to bring their own tables, mountings, panels, chairs, carpets, extension cords, and other extras.
Name of Company/Organization
On-Site Contact First Name
On-Site Contact Last Name
Off-Site Email Address
Please include street address, city, state, and zip code
Phone Number(s) - Please include off-site and on-site contacts
Commercial Exhibitors: Booth Rates and Payment Information (per 10’ x 8’ booth)
Register Before November 30, 2018 - $290
Register Between December 1, 2018 and January 4, 2019 - $340
Register After January 5, 2019 - $400
Educational/Non-Profit Exhibitors: Booth Rates and Payment Information (per 10’ x 8’ booth)
Register Before November 30, 2018 - $260
Register Between December 1, 2018 and January 4, 2019 - $290
Register After January 5, 2019 - $330
Order 10amps BY January 5, 2019 - $75
Order 20amps BY January 5, 2019 - $100
Order 10amps AFTER January 5, 2019 - $175
Order 20amps AFTER January 5, 2019 - $200
NO, I do not need electricity.
Electrical Service is provided by the DoubleTree Hotel for a fee. The electrical service charge only applies to those exhibitors who use the service.
High Speed Internet Access
YES, I would like Wi-Fi access!
NO, I do not need Wi-Fi access.
Complementary wi-fi access will be provided to exhibitors throughout the Expo. A password will be provided to exhibitors as part of the check-in process.
Would you like the same booth space as you had for the 2018 NH Farm and Forest Expo?
It doesn't matter
We are new to the Expo
Would you like for us to order an identification sign hung for your booth?
(Please note: As a 7’ x 44” sign will cost $8.00.)
Order an Identification Sign
Wording for Identification Sign
Please provde the wording for the identifiation sign. Please limited to a single line, list your Business or Organization’s Name.
Will your exhibit include live animals?
Please indicate what type of live animal(s)
Will your exhibit be serving food samples or displaying food products?
Please note: All food exhibitors must display or sample NH-made food products, or products mostly made from NH ingredients.
We would like to learn more about providing a fun, educational activity/demonstration within the KIDZONE area either Friday or Saturday.
You will receive the five (5) show exhibitor passes as part of your exhibitor package for each booth purchased (i.e., two booths will yield 10 exhibitor passes); with a maximum of 10 passes per exhibitor. These passes will be at the Exhibitor Check-in and must be signed out by the person or company/organization listed on the individual pass. Exhibitor passes will not be mailed to you. If additional passes are required, you may purchase them as part of the registration process – passes are available at a rate of $3.00 each below. Requests must be received, with payment, by January 4, 2019. Otherwise, additional passes may be purchased at the Expo Gate for $7 each during the show.
We would be interesting in learning more about paying it forward for the 2019 NH Farm & Forest Expo
Awards Ceremony & VIP Meet & Greet
The 2019 Awards Ceremony and Reception will be held during the 2019 Expo. Details will be forwarded at a later date, however, all exhibitors will receive two free passes to the event. Additional passes may be purchased; however, RSVPs will be required to attend. We encourage all exhibitors to join us to not only network but to help us honor various award recipients.
Return of Exhibitor Fees/Cancellation of Attendance
Due to the financial commitments Expo management has made prior to the actual Expo event, please be advised the NH Farm & Forest Expo will remain open throughout the duration of show hours subject to acts of God, casualty, war, government regulation, civil disorder, terrorism, disaster, strikes or any other cause of emergency beyond Expo management’s control, making it totally inadvisable, illegal or which materially affects the ability of Expo management to execute the Expo. In the case of severe weather, the Expo will remain open unless the governor of the state of New Hampshire (or designee) has declared a State of Emergency for the state. Exhibitors are encouraged to use discretion about your organization’s participation in the Expo. No exhibitor refunds will be provided.
Heavy equipment will be allowed to unload on Thursday, January 31, 2019, from 1PM to 6PM In order to facilitate the safe and efficient unloading of heavy equipment only, a time will be assigned for unloading. If you are unable to do this, please contact NH FFE staff at email@example.com. We will provide an Unloading Request Form close to the event, but please note heavy equipment is unloaded at the loading dock on Pleasant Street only! The DoubleTree Hotel Loading Dock is located on Pleasant Street, located off of either Canal Street or Elm Street. Unloading for set up or loading for breakdown is not permitted using the double doors leading out of the Main Exhibition Area to the front of the hotel. Misuse of this exit for anything other than the personal entrance or exit will put your future participation at the Expo at risk. Exhibits not involving heavy equipment are asked to unload on Thursday, January 31, 2019 from 3PM to 9PM. We ask for your cooperation in refraining from coming in before 3PM due to the large volume of heavy equipment being unloaded and parked. The loading dock will also be open from 7:00AM to 8:30AM on Friday, February 1, 2019. Safety is our top priority! Smaller exhibits are to be loaded/unloaded via the parking garage entrance. Please do not block the access ways in the parking garage with exhibits that should be unloaded via the loading dock. Please note: All exhibitors must be set-up by 8:30AM Friday, February 1, 2019. Any exhibitor not set up by 8:30AM will not be allowed on the Expo floor for Friday’s show, but may return for Saturday, February 2, 2019 but must be set up by 8:30AM.
Food Handling Requirements
The sale of food is not allowed unless it is pre-packaged, labeled and prepared in a state licensed kitchen. These are the rules of the Manchester Health Department. No concession items except charitable efforts. Giveaway samples are allowed. Plastic gloves are recommended. The DoubleTree Hotel facilities must not be used for any storage or preparation of food items at the NH Farm & Forest Expo. If you are planning to give away food samples, or sell packaged food items you must have paperwork on file with the Manchester Health Department. Manchester Health Department paperwork will be sent to you in late December 2018. Please note: All food exhibitors must display or sample NH-made food products, or products are made mostly from NH ingredients. A copy of your Department of Health certification and a copy of your most recent facility health inspection form (required by the Manchester Department of Health). Please be aware the Manchester Department of Health will be onsite during the Expo. If your certification and health inspection form is not received by the Manchester Department of Health by Expo Management by Friday, January 18, 2019, your organization’s ability to exhibit at the 2019 NH Farm & Forest Expo will be revoked with no refund of booth fees.
Insurance Certification Information
We require that a Certificate of Insurance be provided. The policy must be a $1 Million Dollar General Liability policy issued by a company authorized to do business in New Hampshire. This is a simple (one page) document which is issued as a matter of information only from your general liability insurance policy. You should be able to obtain one at no extra cost to you from your insurance company. This Certificate of Insurance must contain the NH Farm & Forest Expo dates of January 31 - February 2, 2019, and list the NH Farm & Forest Expo as Additional Insured. This form must be received by Friday, January 25, 2019. If not received, your organization will not be allowed access to the Expo floor. If your organization is self-insured, please provide a statement on your organization’s letterhead stating your insurance status, signed by an official at your organization. Insurance certifications or statements of self-insurance may be e-mailed to firstname.lastname@example.org.
Manchester, NH Fire Department Requirements
• The ground cable of any exhibited vehicle’s battery must be removed, not just disconnected. • Gas tanks must be a minimum of 1/8 full or maximum of 3/4 full. • Gas cap must be capped, locked, then taped. • No fueling in the function room or where there are crowds of people, (i.e. in the back lot, when used as an area to display a car.) • Vehicles cannot be moved when the public is in the room. • No storage behind booth.
All booths must be staffed during the hours that the Expo is open to the public. Strict enforcement of booth staffing for the duration of the show will be observed. Also, under no circumstances shall an exhibit be broken down and packed up prior to the close of the show at 4PM on Saturday, February 2, 2019. Any exhibitor who does will jeopardize their participation in future NH Farm & Forest Expositions. Granite State Ambassadors will be available to give you a break should you need to step away from your booth and you do not have the staffing to cover in your absence. The Ambassadors wear green shirts and are usually found at the entrance to the show floor. Please do not ask them to be responsible for sales, as their function at the Expo is to solely lend support to Expo Management and customer interaction.
If at any time during the show, the Board of Directors deems a selling item inappropriate for the NH Farm & Forest Expo, they will immediately stop the selling of the item and have the exhibitor remove it from the show. Therefore, if you are uncertain as to the acceptance of a selling item, call our office at (603) 397-0505. Remember, your mode of selling is your responsibility. The safety of your cash box is also your responsibility. While the main focus of the Expo will always remain educational, the Farm & Forest Board of Directors do allow direct sales of strictly agricultural and forestry-related items. There is to be absolutely NO raffling or selling of live animals during the trade show and that any raffles must be approved in advance by the Exposition Manager following State of NH RSA’s.
Understanding and knowledgment
Yes, I understand
No, I have questions
I understand the booth fees and have read the information in regards to set up, food handling requirements, insurance certification information, Manchester Fire Department requirements, staffing, selling, award ceremony, Internet access, electrical service, exhibitor passes, and return of exhibitor fees/cancellation of attendance.
Thank you for your support! The New Hampshire Farm & Forest Exposition is a 501(c)3, non-profit organization. Presenting sponsors are the University of New Hampshire Cooperative Extension, The NH Division of Forests & Lands and the New Hampshire Department of Agriculture, Markets & Food. A volunteer board of directors, representing agriculture and forestry interests statewide oversees the annual operation of the Exposition.
Copyright © 2018 New Hampshire Farm and Forest Expo