EXHIBITOR INFORMATION

We’re excited to have you as an Exhibitor at the 2026 New Hampshire Farm, Forest & Garden Expo!

This year’s Expo will take place Friday, May 1 (9 AM – 5 PM) – Saturday, May 2 (9 AM – 4 PM) at the Deerfield Fairgrounds. We’re looking forward to celebrating New Hampshire’s working landscape – with you as a key part of that experience.

Please Note: This page will continue to be updated with pertinent information. Thank you for taking the time to read through this to help everything run smoothly for you.

Urgent: Attention Needed

Certificate of Insurance – If you haven’t sent your Certificate of Insurance, we do need it now

We require that a Certificate of Insurance be provided. The policy must be a One Million Dollar General Liability policy issued by a company authorized to do business in New Hampshire.

This Certificate of Insurance must contain the NH Farm, Forest, & Garden Expo dates of April 30 – May 3, 2026, and list the NH Farm, Forest, & Garden Expo as ‘Additional Insured.’ If not received, your organization cannot be allowed access to the Expo.

If your organization is self-insured, please provide a statement on your organization’s letterhead stating your insurance current status, signed by an official at your organization.

Our address is: NH Farm, Forest & Garden Expo, PO Box 2585, Concord, NH 03302-2585

Insurance certifications or statements of self-insurance may be emailed to info@nhfarmandforestexpo.org

Add-Ons

If you would like to add Electricity ($0), WiFi ($0), tables ($40), or chairs ($10) to your order, let Kelly know ASAP. The orders have been placed but we can see about adding your needs in.

If you would like to bring your camper and stay on site, it’s $56/night (electric/water). If you would like to rent a camper, we have partnered with Adventure Camper Rentals. You can order a camper directly from them. There is a dumping station on site.

 

Review Your Listing

Visit the Exhibitors page on our website to make sure that your listing and linked website are correct.

 

FARMO Questions

If you are participating and have not yet sent your FARMO question, please do so ASAP.

FARMO is a family-friendly scavenger hunt where organizations provide a question, riddle, or clue to help our youngest guests learn about what you do and win prizes.

Setting Up, Parking, & Checking In

Setting Up

Thursday, April 30, 9 AM – 7 PM   |   Friday, May 1, 6 AM – 9 AM

Enter through Gate E – the LAST gate when you enter the Deerfield Fairgrounds road through the parking fields. Gate E will also open at 7:30 AM on Saturday. Please do NOT use the office Gate C or the horse show gate.

Electricity and WiFi are included but must be reserved ahead of time.

ELECTRICITY – It’s free, but you will need an extension cord

In most cases for indoor booths, electricity comes from receptacles on the ceiling. Bring at least a 20’ extension cord.

Outdoor booths connect to poles scattered throughout the grounds. Bring a long, weather-worthy extension cord.

WIFI – It’s free but we need to order your connection ahead of time

WiFi gives you access to the system for ONE device and is only for transactions. It can’t handle streaming for entertainment purposes. Should you need a second login for a different staff person on the second day, please let Kelly know ASAP. If you have a personal hot spot, you may want to have it for back-up. Please test your POS system when you set up. If it won’t work with your WiFi voucher, let Kelly know; we have a plan B.

INDOOR BOOTHS

CENTER row indoor booths have a backdrop of pipe and drape with a 3′ side drape. Booths that are against an outside wall have NO pipe and drape and NO dividers between booths.

TABLES AND CHAIRS

You will pick up and return your pre-rented tables and chairs from the racks at your building. We will have folks on hand to help out, but plan to assist your neighbors. TABLES DO NOT HAVE LINENS. Bring your table coverings.

OUTDOOR BOOTHS

Plan to bring your own tables/chairs. Due to weather considerations, we cannot provide tables for outdoor booths unless they are fully protected and returned to the racks between Buildings B and C.

Tents MUST be anchored securely. Plan to use high quality stakes and weights. The fairgrounds can be windy. We will have staff sleeping on-site and security will be making rounds regularly throughout the night. Plan to secure your booths during the off-hours with tarps/ropes.

 

Parking (see image above)

Our main entrance will be Gate E. You can park anywhere in the public parking area and walk in through Gate E.

If you would like to park on the grounds, you can park in the lot behind Building A (white one) if arriving BEFORE 8:30 AM, when the grounds will be closed to all vehicles.

Accessible parking will be available near the Gate E ticket booth. Watch for the tall blue ‘feather’ sign.

 

Checking In

On May 1-2, you and your staff must check in at Gate E to get an Exhibitor wristband, which will be good for both days. Look for the Exhibitor check-in window on the right.

You are entitled to 10 staff admissions (unless you purchased more). Your staff will simply provide their name and your company name to get their wristband.

Wristbands are separate from the 10 physical tickets you were provided – see “Ticket Giveaways” above for more details.

Planning Ahead

Ticket Giveaways

In addition to your 10 staff admissions, you were mailed 10 physical General Admission tickets.

Give these complementary tickets to your customers, run social media drawings, or pass them out to employees, friends, and family. We encourage you to maximize your impact and raffle them off on social media or in person.

This is your industry event and we thank you for helping to spread the word in your newsletters and social media!

 

Help Us Spread the Word

There is a Help Spread the Word page on our website. It is located as a drop-down menu item from the Exhibitor Registration page.

On this page you will find various advertisements, images, video, press releases and event postings. Please take what works for you and send it out in your own newsletters and on social media, inviting folks to visit you at the NH Farm, Forest and Garden Expo.

 

Sign Up for Workshops (and/or Present One!)

We have many events scheduled, including the Dark Horse Lumberjack Show, free horse drawn wagon rides, and several workshops! All of this is included at no extra cost for Exhibitors and general attendees.

Check out our Schedule of Events page and pre-register for a workshop – this is also the last call to submit your own workshop proposal (at your booth, in a classroom, or outside).

If you are presenting a workshop, please check our Schedule of Events page for accuracy.

Code of Conduct

The New Hampshire Farm, Forest and Garden Expo prides itself on fostering a warm and inviting atmosphere for our event. We welcome exhibitors, families, friends, and children to experience a positive and enjoyable time together. To maintain this environment, we have established high standards of conduct to ensure respectful and inclusive presentations, behaviors, and promotions.

  1. No distributing or displaying of product, literature, coupons, stickers, or any other promotional material of any kind outside of your contracted booth or sponsorship space without prior permission.
  2. No promotion of company, brand, or products through individuals or activities featuring company branding or mascots outside of your contracted booth or sponsorship space.
  3. All exhibitors must be on-site and set-up by 8:30am.
  4. All vehicles not part of an exhibit must be in designated parking areas by 8:30 a.m. daily. Anyone parked in exhibitor parking at Gate F on the grounds cannot move their vehicle until the expo closes each day.
  5. Exhibitors are not permitted to dismantle their exhibits or do any packing prior to 4:00 p.m. on Saturday.
  6. No unauthorized dogs or other animals are allowed. Only certified service dogs are permitted.

Harassment in any form of any event participants, other exhibitors, staff, volunteers, or event attendees will not be tolerated. Anyone violating the rules below may be expelled from the event and the venue at the discretion of the organizer on the day of the event.

This is a zero-tolerance policy. Violators will not be invited back to future events.

Harassment, as discerned by the event organizers, includes, but is not limited to:

  • Offensive verbal comments or gestures related to gender, age, sexual orientation, disability, physical appearance, religion, race or exhibit topic.
  • Shouting or screaming.
  • Sexual images displayed, unwelcomed attention or comments of a sexual nature.
  • Intentional intimidation, stalking, or following.
  • Harassing photos or videos.
  • Verbal harassment.
  • Inappropriate physical contact.
  • Advocating or encouraging any of the above behavior prior to or at the event.
  • Any acts of violence.
  • Any behavior that at the sole discretion of the NH Farm, Forest and Garden Expo and/or the Deerfield Fairgrounds Association is deemed objectionable.

If you notice any of the above behavior taking place at the event, or if someone has made you feel unsafe or unwelcome, please report it to the Expo Manager, Kelly Bryer: 603-851-8624. We appreciate your cooperation in upholding these standards and look forward to a successful and enjoyable event for everyone.

During the Event

Food

We will have several food trucks at the Expo (listed on our Exhibitors page).

 

Granite State Ambassadors

Volunteers from the Granite State Ambassadors will again be staffing our event (green logo’d shirts). If you are alone in your booth and need someone to stand in (no sales) for a few minutes while you grab a sandwich or use the restroom, flag them down. They can also help get you in touch with Expo staff.

 

PA System

There will be a Public Address system on site to make announcements to guests. Email, text or call Kelly (kelly@nhfarmandforestexpo.org / 603-851-8624) to submit announcements about demonstrations happening at your booth – submitting before the Expo is best!

 

Dogs

Only Service Dogs are allowed on the grounds per the Deerfield Fairgrounds Association. Comfort dogs and pets are not allowed. Please plan accordingly.

Break Down

To give our late arriving guests the best experience and impression of our Expo, we ask that you do not break down your booth until after 4 PM on Saturday, May 1.

Guest experience is important to the success of our event, so you will be charged a $25 fee for breaking down early and you will not be allowed to use the inside-the-grounds vendor parking option in 2027.

THIS YEAR’S THEME

From Soil to Sawdust: How New Hampshire Makes Ag Happen

Showcasing how local makers, growers, and foresters turn raw natural resources into products, food, and tools.

Impress our judges on how well you incorporate our theme into your display for special recognition!

Expo Manager: Kelly Bryer 603-851-8624
kelly@nhfarmandforestexpo.org